FAQs

Please see the below list of Frequently Asked Questions. If you have a question that is not addressed below, please contact education@sitcancer.org.

What is the regular abstract submission deadline?

The regular abstract submission deadline was 5 p.m. EDT on Monday, August 8, 2016.

Will there be a late-breaking submission period?

Yes. Anyone who wanted to submit a late-breaking abstract needed to submit an application by Monday, August 8, 2016 to be eligible to submit during the the late-breaking abstract submission period, which is from Wednesday, September 7 through Wednesday, September 21, 2016 at 5 p.m. EDT.

How can I submit my late-breaking abstract?

Abstracts can only be submitted online. In order to submit a late-breaking abstract, you needed to first submit an application by Monday, August 8, 2016.

How many abstracts can I submit?

There is no limit to how many abstracts an author may submit.

Do you accept Trials in Progress abstracts?

We do accept Clinical Trails in Progress abstracts. Specific guidelines for these abstracts can be found here.

I failed to click ‘submit’ before the deadline. Can I still submit my abstract even though the deadline has passed?

Contact education@sitcancer.org with your request. Requests will be considered on a case-by-case basis. Any abstracts accepted for submission after the stated deadline will not be considered for Young Investigator Travel Awards.

Does my abstract have to be structured?

Yes, it is required within our submission system that your abstract be structured into the following categories: Background, Materials and methods, Results and Conclusions. There will be a separate area for you to insert figures and tables.

Is there an abstract submission word limit? Abstract title word limit?

The abstract body is limited to 400 words, including references, acknowledgements and trial registration. The title must not be longer than 75 words or 200 characters.

What is the poster display size?

The poster display size is up to 1 meter x 1 meter (3.3 feet x 3.3 feet). The presenting author is responsible for printing of the poster, putting it up, and removal of the poster.

Is there a charge/fee to submit an abstract?

No, abstract submission is free to members and nonmembers alike.

I forgot my login information. How can I retrieve it?

Create an account on the abstract submission site here. If you are a SITC member, be aware that the abstract submission site requires different login information from the SITC website.

If you created an account on the abstract site in 2015 and have forgotten your login information, click on ‘Lost your access key?’ below the login box, and your access key will be sent to you.

Can I submit an abstract that has already been submitted or published somewhere else?

Any abstract previously accepted and/or published (by any meeting or publisher) must contain substantial new data in order to be considered. Contact education@sitcancer.org if you have questions pertaining to substantial new data.

What is the abstract embargo date?

All abstracts submitted to the SITC 31^st Annual Meeting are embargoed until Tuesday, November 8, 2016 at 8:00 am EST.

On what date will the abstracts be published?

All abstracts submitted to the SITC 31^st Annual Meeting will be published in the Journal for ImmunoTherapy of Cancer, the official journal of SITC. Regular abstracts will be published on Tuesday, November 8, 2016 and LBA's will be published on December 8, 2016. There is no set publication time.

How can I withdraw my abstract?

Please contact education@sitcancer.org to withdraw your abstract. Please reference your abstract submission ID within the email.

Can I withdraw my abstract? Can I make changes to my abstract after the deadline?

Regular Abstracts and Late-Breaking Abstracts can be returned for editing or withdrawn prior to the deadline. However, abstracts cannot be withdrawn or edited after the abstract submission deadline has passed.

When will I be notified if my abstract was accepted for oral or poster presentation?

The submitting author will be notified via email. Regular Abstracts and Oral presentation notifications will be sent the week of September 12, 2016. Poster presentation notifications will be sent the week of September 19, 2016.

How can I apply for a Young Investigator Travel Award?

To apply for a Young Investigator Travel Award, you must meet all eligibility requirements and submit by the August 8^th deadline.

If you meet the eligibility requirements, complete all information in the ‘Young Investigator Award Abstract Submission’ during the submission process.

When will I be notified if I was selected as one of the Young Investigator Travel Award recipients?

Notifications will be sent to the submitting author via email by August 22, 2016. The Presidential Award Winner will be determined following the Presidential Session on Saturday, November 12 at SITC’s 31^st Annual Meeting.

I submitted an abstract. Am I now registered for the Annual Meeting?

No. Submitting an abstract for the 31^st Annual Meeting does not constitute registration for the conference. Abstract presenters must register to attend the 31^st Annual Meeting. Get registration information here.

I am having technical difficulties with the abstract submission site. How can I get help?

Technical questions or issues with the system should be directed to the Cadmium Support Team, available Monday through Friday, 9:00 am – 6:00 pm ET. Click on "Technical Support" within the submission website for contact options.

Can I submit an abstract if I am not a SITC member? If no authors are members, will this affect the submission?

SITC members and non-members alike are encouraged to submit abstracts, and SITC membership is not a requirement for submitting an abstract. However, membership is a requirement to be eligible for a Young Investigator Award. Get more information on SITC membership here.