Ancillary Event Information

SITC is no longer accepting ancillary event requests.
Click here to view the scheduled non-SITC educational events.

Ancillary Event Policy

Organizations must read and agree to the Ancillary Event Policy to submit an ancillary event request. The policy shall be in effect for the day prior to the start of the first educational event through the last SITC programmed activity.  For SITC 2016, this is Tuesday, November 8 through Sunday, November 13 at 12:00 pm.

Suggested Event Times

Please see the Ancillary Event Policy & FAQs for suggested ancillary event times. SITC reserves the right to deny requests that compete with designated SITC leadership activities, plenary sessions, keynote addresses, SITC membership business meeting, awards ceremony, presidential reception and other times as needed for the business of the Society.

Fees

A $100 application fee is required to submit an Ancillary Event Request Form.  SITC will invoice accepted events based on the Ancillary Event Space Fee chart below. Refunds will not be given for ancillary event cancellations after September 9, 2016.

Ancillary Event Space Fee
 

Rate Per Day	Space Needs (Sq. Ft.)
$5,000	Less than 1,500
$10,000	1,500 - 3,000
$25,000	3,000 or more

Educational Events

Educational events, CME and non-CME, may be held during specified times for up to one hour. The times do not overlap with SITC events such as leadership activities, SITC educational events, plenary sessions, and other events as needed for the business of the society. Educational events must be approved by SITC. Please see the Educational Event Terms for the specified times and fill out an Educational Event Application in addition to submitting an ancillary event request.

Other Ancillary Event Needs

The ancillary event’s organization is responsible for all cost associated with the affiliate event, which includes, but is not limited to, food and beverage, audiovisual services, and hotel labor costs. These arrangements must be made directly with the Gaylord National Resort & Convention Center. SITC is not responsible for payment of any services required for the affiliate event, and SITC has no authority over any service charges made by the venue.

Request Event Space

The SITC leadership requires all organizations (commercial and non-profit) that wish to hold functions of any size or nature at the SITC meeting venue during a SITC meeting, educational event, or SITC sponsored activity, to submit an online Ancillary Event Request Form with $100 application fee. Please submit one form per event request. Rooms are allocated on a first-come, first-served basis, and all forms must be completed and paid for by September 9, 2016 to be considered. SITC will make their best effort to notify the submitter and main contact within seven business days regarding the status of their event request.

SITC is no longer accepting ancillary event requests.

Questions?

Please refer to the Ancillary Event Policy & FAQs, and/or contact the SITC Office at +1 414 271-2456 or development@sitcancer.org. Also, click here to view the list of scheduled ancillary educational events.